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7 Actions for Effective Async Communication and Collaboration

Estimated reading time: 3 minutes, 30 seconds

 

Organizations continue to tackle remote and hybrid work challenges like overwork, Zoom fatigue, burnout, disconnection, and interruptions. Leaders, managers, and their teams recognize that finding the right balance between async and sync communication is critical. But coming from a work context where decision-making, creative thinking, and connection all take place in a co-located office environment, professionals often struggle to shift to this new paradigm of async-first work.

Before you start to learn how to implement asynchronous communication and collaboration, it’s critical to understand both:

But HOW can teams implement impactful async communication? Here are the seven fundamental steps to implementing effective asynchronous workflows, collaboration, and communication:

 

1. Establish a Placeless Mindset

Effective asynchronous communication requires a Placeless Mindset; they are inextricably linked. Each element of the Placeless Mindset points to how async communication can be leveraged on remote and hybrid teams and yield business outcomes like increased performance and engagement. A Placeless Mindset requires teams to:

  • Embrace location independence over physical presence.
  • Empower autonomous work with flexible schedules.
  • Impact productivity with asynchronous communication and collaboration.
  • Be open and transparent.
  • Trust your colleagues and employees.

 

2. Reduce the Amount of Time Spent in Synchronous Meetings 

Days spent in virtual meetings are tiring and frustrating. It’s draining to be “on” without the benefit of real human connection. Meetings that take up time you’d rather devote to working on projects or being with family can lead to working later hours and increased frustration. Limit the length and number of meetings you schedule and attend in a week. Then set and communicate those boundaries with your colleagues.

 

3. Increase the Amount and Quality of Uninterrupted Work Time

With fewer unplanned phone calls, meetings, messages, and interruptions, you’ll have more ownership of your time and can work more productively at your own pace. Use your tools to your advantage in supporting uninterrupted work time. Plan ahead by blocking time on your calendar for projects that require focused work. Block distractions like email notifications, and pings to limit interruptions. Inform your colleagues, via Slack status updates or calendar blocking, so they can manage their own expectations about how and when you will be available.

 

4. Reduce the Number of Interruptions by Setting Clear Expectations 

When you establish and document clear limits for others regarding your schedule, responsiveness, and availability, you manage everyone’s expectations and improve communication. A team boundaries agreement that clearly outlines both individual and group availability is a great start. Ongoing reminders, such as signaling via Slack status updates, and referring individuals to documentation will decrease reactivity.

 

5. Reduce Reliance on Other People's Time to Gain Access to Information 

Accessible and transparent information means that you don't have to rely on other people's time to get the information you need and vice versa. Document decisions, resolutions, and processes proactively in shared handbooks, documents and folders, recorded videos, and written meeting summaries. 

 

6. Convert Synchronous Meetings to Asynchronous Work Processes 

Meetings are familiar, and have unfortunately become the default for team communication. By replacing familiar and routine practices with a new asynchronous process, you’ll create new habits with your team that save time and create more inclusivity. Start by swapping out work tasks that are relatively easy to complete async, like sharing information, collaborating, and problem-solving. 

 

7. Improve the Quality of Synchronous and Blended Meetings 

Rather than scheduling meetings out of habit, use sync time strategically. Be selective with who attends and proactive in setting up channels where prework and postwork can be completed async, which will free up time for everyone involved so you can be more efficient with your time together. Optimize this blended meeting format by leveraging collaboration tools like Loom, MURAL, and Google Docs.



Knowing these fundamentals is essential, but translating these concepts and recommendations into action and embedding them in habits is where it gets tricky. Professionals understand they need to work asynchronously, but don’t know how, and don’t know how to get others to embrace it. Our upcoming program teaches teams the intricacies and strategies, broken down into tiny, manageable actions.

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